BARRIE BRIDGE ASSOCIATION

EXECUTIVE BOARD MEETING

Monday May 10th 2004
6.15pm. at the Legion

 Present: President: Marc Fournier
Voting members: Janis Halbert, Kim Lacey-Young, Maude Snow, Ruth Jones,
Maggie Sparrow, Bill Todd, Linda Wilkinson, Bryce Johnston, Mary
Anderson, Tom Kinnear.
Unable to attend: Jeanie McFadyen, Anne Hawkins

1. Call to order: Meeting started at 6.15pm.

2. President's comments: reserved for end of meeting.

3. Review of minutes of April 14th meeting: Motion to accept the minutes as read,
Kim, seconded by Bill, passed.

4. Business arising: Marc will buy two new coffee pots the next time he goes to
Toronto, and in time for the June tournament.

5. Reports.
Club manager: North American Open Pairs (NAOP) qualifying games.  At
the last meeting it was decided to hold one game in the last week of each month
for June, July, and August. Janis found that a better solution to fit our schedule
would be to hold them on the following dates:
June 28, 29, 30
July 19, 20, 21
August 9, 10, 11
Motion, Maggie, seconded by Bryce, that we adopt the dates proposed by
Janis, passed.

Treasurer: Net worth April 30th. $8596.34. Budget on target. But income
from our major fundraisers for the year (memberships, Friendship Day) is
already included.  So at some point this year we may still need to think about
finding extra funding.

Chief Director: Directors' meeting is now scheduled for Monday May 31st. at
6.30 pm. No report yet on section splitting etc, as per last meeting.

Membership: BBA paid up members 197, 68% ACBL. A new phone list will
be produced in June or July.

6. New Business.
a. Summer Luncheon Tuesday July 6th.  It has already been decided to
hold this as a Pot Luck instead of catered.  After some discussion it was
also decided that members will pay for their game.
b. Standby Program.  After some discussion it was decided that starting
immediately, directors will be instructed to place a sheet of paper on the
"sign-in" table with the heading "LOOKING".  Anyone arriving without a
partner will be asked to sign his/her name on this sheet so that directors can
pair players up before game time.
c. Garrison Swiss Team Qualifying game, Wednesday April 28th.  A
complaint has been received from Team 12 (see attached) who somehow
did not get credited with a win after round 6. A committee consisting of
Kim, Marc and Jane will meet to look into this and report back to next
meeting.
d. Relocation Fund Committee report. (see attached) Motion by Maude,
seconded by Tom that the executive board accept the report.  Passed.

7. Any Other Business
     Marc expressed surprise and regret about the tone in some recent emails
between executive board members, and urged everyone to keep the
correspondence civil.

Meeting adjourned at 7.25pm. 

Addition to Minutes of May 10th 2004.

Report of the Relocation Fund Committee.

The Ad Hoc Relocation Fund Committee (AHRFC), consisting of Bill Todd
(Chair), Joe Gray, and Janis Halbert, sat to determine how the BBA could
create such a fund without breaking the current constitution.  The AHRFC
determined that the best way to do this is by amending the Constitution.  To
amend the Constitution, a petition needs to be signed by a minimum of
fifteen members (Article 11.1).  Subsequently, Articles 11.2 - 11.4 would
then follow.

The AHRFC took this opportunity to draft an amendment to the Constitution.
We are suggesting that a new Article (see below) be included under "Article
6 - Basic Operational Policies".

************
Article 6.13
The Association shall put aside all funds in excess of $8 000.00 and
required working capital in to a relocation fund to defray expenses in the
event that we have or want to change locations.  This fund shall not exceed
$20 000.00 and shall be reviewed by the General Membership every five years
at the Annual General Meeting.  Should the membership decide this fund is no
longer necessary, the funds will go back into general revenue and this
Article (6.13) will be cancelled.

 

 

Next meeting Monday June 14th at 6.15 pm.